ContentWise logo CENTER FOR PROFESSIONAL EXCELLENCE
 
 
 
 

Archive for the ‘Communication Techniques’ Category

Words are Nice, but Pictures Rule

Wednesday, July 7th, 2010

Think back to your elementary school days. Name the one thing you remember most vividly about show and tell. It’s the thing, the object, the show, right? You may have no recollection at all of the vivid descriptions and gripping stories your classmates told about the thing they brought in to class, but you probably can remember the thing itself. Well, not much has changed about the way you recall things as an adult. People are programmed to retain visual stimuli, and we remember pictures much more easily than we remember words. This is precisely why you want to capture your customer success stories on video.

Video productions used to be exactly that: productions. With the advent of compact, user-friendly video cameras, such as the Flip Video Camcorder, even a novice can serve as the producer, director, production designer, set decorator, director of photography, key grip and camera operator. All you need is a well lit environment and a very steady hand. OK, maybe you need a little more than that. To help you get the most out of capturing your customers’ testimonials on video, here’s a primer on how to be a one-man camera crew.

Location – Choose a quiet room where your subject’s voice will fill the space. If you shoot in an open area, such as a ballroom or a hallway, their voice tends to get lost and will sound distant during playback. Choose a simple background because It will always be in focus. Be sure the area behind your subject is free of movement, distractions, computer screens or detailed backdrops. Definitely avoid using full bookshelves, patterned wallpaper or intricate tile work as your backdrop.

Perspective – You should position the camera about two to three feet away from your subject. This may feel a little up close and personal for American tastes, but it will yield the best audio and provide a more personal experience for the viewer. A close-up shot starts at the top of the subject’s shoulders. Here’s what you should see in the frame:

Natalie Portman

While your subject may not look exactly like Natalie Portman, you get the idea. Also, your subject doesn’t need to look directly into the camera. Have them look slightly off to one side, as if they’re talking to someone directly over your shoulder. Avoid full profile shots. These create an impersonal perspective. Lastly, make sure you don’t cut off the top of the subject’s head. That’s not nice.

Stability – With any camera equipment, it’s always advised to use a tripod. You’re not trying to evoke memories of The Blair Witch Project, and your audience won’t appreciate a shaky hand. Set the camera up on a simple tripod on a level surface, and you’re ready to shoot. With the Flip Video Camera, it’s best not to zoom during shooting. In the span of a 60-second video featuring a single subject, there’s really no compelling reason to zoom. It will only distract the viewer and take their attention away from your customer’s compelling story.

If you enjoyed this post, make sure you subscribe to our RSS feed!

Directness and Depth

Saturday, June 12th, 2010

Like anything measurable, customer success stories can be ranked on two axes: level of directness and level of depth. While there are multiple types of success stories and methods of delivering them, some are more frank, credible and detailed than others. The stories that are the deepest and most direct are always the most effective.

Tip: The tactics in the bottom left quadrant should be used very frequently. It’s a volume game there. Those in the upper right should be used more selectively, for the best opportunities.

We should point out that the software company Point of Reference, which makes customer reference management software, has a slightly different take on how and where customer success stories fall. You can see their thinking on their blog and decide for yourself how best to use the voice of your customer.

If you enjoyed this post, make sure you subscribe to our RSS feed!

Make your online copy ’sticky’

Thursday, January 14th, 2010

Writing for online media is different from writing for print. One of the big differences is that online readers generally are more transient, less patient with long prose and more interested in grabbing all the information they can in as little time as possible.

That’s why online copy has to be “sticky.” It must make a quick impact, grabbing readers’ attention and drawing them into the content. It has to be efficient. It must be compelling enough to keep readers on the website because they are easily lured elsewhere.

Tip #1. Short and sweet. For web-based stories, I like the guideline of 400-600 words per story (and 600 is getting pretty long for online). Keep it shorter for website info, marketing copy, etc. Shoot for 1-2 screens of copy with minimal scrolling. Write short sentences, use bullets and abbreviations and vary the formats with lists, Q&As, etc. Think like Twitter. What can you say in 140 characters? Elevate the role of editing when writing for online.

 Tip #2. Get right to it. Skip the lengthy prose. Kill wordy jargon. Go for simplicity, which can be beautiful. William Strunk: “Vigorous writing is concise.”

 Tip #3. Punchy heads and teasers. First impressions are everything, especially online. Remember the purpose of heads and teasers (as well as leads): Pull ‘em in. Readers wonder if your content is worth their time and what they will get out of it. Address those issues. Use action words and active phrases. For great examples of punchy heads and teasers, look at popular media. My friend Steve Crescenzo always points to Cosmopolitan as being the standard for enticing heads. Who wouldn’t want to know 5 Ways to Make Your Lover Scream with Pleasure?

 Tip #4. Break up copy. Liberally use bullets, subheads, sidebars, Q&As and other copy-breakers. Reduce word count. Provide visual breaks wherever possible. Be on constant lookout for breakout opportunities.

 Tip #5. Link to other stuff. Link where more info enhances the message or helps the reader, but don’t link frivolously. Too many links can be annoying. Link to info on your own site first and open links in a new window so readers stay on your site. Use links to help readers take action, sign up, request more information or learn more.

 Tip #6. Keep it active. Write in the active voice. Help readers take action. Look for opportunities for interaction; this is the Web, after all. Readers are transient, so make their quick visit to your site worthwhile.

 Tip #7. Write well. The way to do this is by reading a lot and writing a lot. Your copy needs to be compelling, interesting and fun. Learn to tell great stories instead of imparting dry information. Use lots of quotes. Avoid jargon.

That list should get you started. Do you have other tips for making your online copy sticky?

If you enjoyed this post, make sure you subscribe to our RSS feed!

How do you get unstuck?

Thursday, January 7th, 2010

On his personal blog, Writing Boots, sister website editor David Murray complains about a university that advertised for a writer who can “crank out exciting ad copy, then turn around and ink an article for the alumni magazine.”

David’s objection to the characterization of professional writers is well taken.

Yet, on the other hand, we writers often find ourselves backed up against a deadline with few words committed to paper (or the screen) and even less inspiration to fix that problem. Sometimes we just get stuck and we can’t construct a compelling story, much less “crank out” the necessary copy.

This reminded me of a time when I was editor of a company employee magazine, facing a deadline and lacking the ability to make the words flow from my fingers. I’d write a lead, then rewrite it, delete it and try again. I just couldn’t get past the first paragraph, after which I was sure the words would begin to come more easily.

The vice president of corporate communications noticed I was having trouble and made a suggestion that was so simple and made so much sense that I was embarrassed by the narrowness of my focus.

“Why don’t you start in the middle of the story?” she asked. “Don’t worry about the lead right now. It will write itself once you get the rest of the story underway.”

Such an obvious solution, yet I had completely overlooked it.

What tricks do you have that get you past the roadblocks in your writing?

If you enjoyed this post, make sure you subscribe to our RSS feed!

Tell me a story

Thursday, December 17th, 2009

Working with a group of communicators at a financial services company this week, I shared some of the essential skills for our profession. The ability to write well is at the top of the list.

The technical aspects of writing such as spelling and grammar are important, but our conversation soon turned to an aspect of writing that is sometimes overlooked but is just as important: the ability to tell a story.

Storytelling is the essence of communication. From the beginning of time, people have told stories in order to pass along vital information, to reinforce cultural values and norms and to give succeeding generations a sense of who they are and where they come from. People like stories because, when told well, they are relevant, compelling and personal.

No matter what kind of content you write, storytelling should be at the center of it. Often we believe that storytelling is a creative art and therefore it doesn’t have strategic value. In reality, the opposite is true. Storytelling enhances strategic messages. Yes, it is important to develop content that supports or relates to a business goal, but the story is the vehicle for delivering the message in a way that will attract and retain readers’ attention.

Through stories, our messages become more powerful and more enduring. And in the era of social media, stories will be repeated, which is the greatest compliment that can be given to a writer.

Examples, anecdotes, quotes and well-spun tales should populate our content. Dig for those stories that deliver your client’s or organization’s messages in ways that will be remembered.

If you enjoyed this post, make sure you subscribe to our RSS feed!

PR News invites me to take a moment to view and immerse myself

Monday, October 26th, 2009

The silent conversation I had with an e-mail promotion I got from PR News …..

Dear Friend,

Friend? Is this an invitation to an Amish barn-raising?

I’d like to invite you to take a moment to view your complimentary special issue of PR News.

You’d like to invite me to take a moment to view? Well, do it then!

I encourage you to immerse yourself in this special issue and take away all that PR News offers.

Wait, I thought I was just s’posed to take a moment to view. Now I have to immerse myself in this, like it’s some kind of professional development bubble bath?

Our goal at PR News is to provide information and knowledge that will help you handle any crisis or execute a communications program with the best tools and insights at hand.

Your “goal” is to teach me everything I know to handle any crisis or execute a brilliant communications program? And you’re going to do this with a newsletter? Frankly, I’m skeptical.

PR News gives you strategic ideas, guidance and tactical examples to guide you as you execute your business plan and prepare for new campaigns.

Gee, I’m about to execute my business plan and prepare for my new campaign. I sure wish I had a few strategic ideas, some guidance and a handful of tactical examples. Quick, where’s that eight-page newsletter!

And we touch on all the key areas of PR and communications that affect your business including:

media relations
crisis management
employee communications
CSR
measurement
internal communications
media training
brand marketing
risk management
integrated marketing communications
investor relations

When I read this list of communication categories, I feel like you’re peering into my soul!

At this time, we are offering a special subscription rate. Subscribe now and you can get PR News for only $597, $200 off the regular rate. …

Read this blog for free, $999 off the regular rate.

On behalf of the entire team at PR News, thank you for your time. Enjoy your issue, and don’t forget to take advantage of this special opportunity to subscribe.

Why are you offering a special rate “at this time”? Why are you offering it to me? You’ve given me a free issue and offered me a special rate, so why are you and your “entire team” thanking me? And finally, I’m right in the middle of the letter; at this point, just how senile would I have to be to “forget” to subscribe?

Sincerely, 

Courtney Barnes 
Editor, PR News 110 Williams St, 11th Floor 
New York, NY 10038

I believe your name is Courtney Barnes, and that you are editor of PR News, and that you work where you say you work. But that’s the only sincerity I can detect in this whole letter.

P.S. This is a limited-time special offer. Don’t wait, subscribe right now.

Subscribe to what, again?

If you enjoyed this post, make sure you subscribe to our RSS feed!

Readers: What a group of whiners

Thursday, September 3rd, 2009

A family member sends me a work-related e-mail he says he doesn’t understand. I read it out loud, and it makes perfect sense to me.

If you enjoyed this post, make sure you subscribe to our RSS feed!

Communicators, stop quoting Shakespeare and say something interesting yourself

Friday, August 14th, 2009

I think I struck a blow for civilization this week, or at least blocked one against it.

A guy writes to our sister publication Vital Speeches hoping we’ll help him hawk his book, Your Daily Shakespeare—an Arsenal of Verbal Weapons to Drive Your Friends into Action and your Enemies into Despair.

Among the book’s attributes that he lists: “It is a collection of over 10,000 (ten thousand) daily situations connected to a befitting Shakespearean quotation. … It is a fertile and inexhaustible resource for any public speaker. … The tome has 1400 pages, double column, small font and it weighs 3.5 lbs.”

I was feeling crusty.

I replied: “I must say that I do not think your book is of interest to me or my readers. Call us hayseeds, but we try to avoid being dismissed as windbags who lean on Shakespeare quotations like drunkards to lampposts. It’s bad enough when people who actually read Shakespeare quote him frequently. Coming from those who would rely on a resource like the one you have created must be insufferable! … [W]hat good could you possibly hope to do with this resource? And what social harm are you willing to risk in return?”

Of course he wrote me back, quoting King Lear, King Henry IV, All’s Well that Ends Well, blah, blah, blah, blah, blah.

Speakers and communicators everywhere: Quit quoting dead people and say something interesting yourself for once.

If you enjoyed this post, make sure you subscribe to our RSS feed!

First and last ingredient for effective advertising: reality!

Monday, August 10th, 2009

Over the weekend I saw a commercial for some cleaning detergent. Two sharply dressed young women discussing soap scum. After the commercial ended, something nagged at me.

The dialogue was absurd, but we’re used to that when it comes to TV ads.

The scene was pre-Steinem, but many things still are. That wasn’t it.

What was it?

It was the preposterous idea that any two middle-upper class Americans were talking about soap scum as if they didn’t have a maid service to come in and do their cleaning for them!

The first rule of content-creation: Keep it real, ladies (and gents).

At the very least, keep it within the same zip code.

If you enjoyed this post, make sure you subscribe to our RSS feed!

One word …

Friday, August 7th, 2009

Communication.

If you enjoyed this post, make sure you subscribe to our RSS feed!

 
 
1010 E. Missouri Ave.   Phoenix, Arizona 85014   +1 888 MCMURRY
Contentwise is proudly powered by WordPress