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Posts Tagged ‘writing’

7 Seconds

Sunday, August 29th, 2010

Research shows that you have seven seconds to engage your audience, at which point they decide whether to stick with you or bail. Perhaps that’s one of the reasons Twitter is so popular: A 140-character tweet can be consumed in about half that time. But you’re not publishing on Twitter, at least not exclusively, so how do you fully engage your reader and ensure they’re going along for the ride? One word: style.

Style, to put it stylishly, is having the proper words in the proper places. (Thank you, Jonathan Swift.) Easier said than done, right? Perhaps not. The key to developing and nurturing an engaging writing style is by always remembering that the verb is the heart of your sentence. It should never take too long for your reader to get to the heart (no long introductory phrases), and there should be a payoff for reaching it (a well structured predicate clause). The best way to achieve this rule of thumb is by omitting unnecessary words. For example, “Late for his flight, running past the gates with illuminated destinations that were not his, the jetway was just about to close when Paul made his plane with not a second to spare.” is a wandering, poorly constructed sentence. It tries to build tension and excitement, but the long set-up tires the reader and there’s no real payoff. It’s also a bit hard to read. Instead, try this on for size: “Running past gates showing destinations that were not his, Paul hopped his flight without a second to spare.” Why is this a better sentence? For one, a person, Paul, is doing the action. The verb, “hopped,”  comes a bit late as the twelfth word, but putting it later in the sentence helps build that bit of desired tension. It also trusts your reader to draw quick conclusions along the way: Paul is in an airport; Paul has a long distance to cover; Paul made it to his gate.

One other key to remember: Have people doing things in your sentences. It’s much more interesting to read a story about a mother and father who have 12 children than it is to read about population growth.

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ContentWise podcast: WRITING—Avoid Jargon

Monday, January 18th, 2010

WRITING: Avoid Jargon

The only time jargon is OK is when everybody in your audience knows what it means. Even then, there’s usually a better way to say things. CW Editor Robert Holland talks about how you can avoid jargon in order to make your content as clear as it can be. (3 min.)

 

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Make your online copy ’sticky’

Thursday, January 14th, 2010

Writing for online media is different from writing for print. One of the big differences is that online readers generally are more transient, less patient with long prose and more interested in grabbing all the information they can in as little time as possible.

That’s why online copy has to be “sticky.” It must make a quick impact, grabbing readers’ attention and drawing them into the content. It has to be efficient. It must be compelling enough to keep readers on the website because they are easily lured elsewhere.

Tip #1. Short and sweet. For web-based stories, I like the guideline of 400-600 words per story (and 600 is getting pretty long for online). Keep it shorter for website info, marketing copy, etc. Shoot for 1-2 screens of copy with minimal scrolling. Write short sentences, use bullets and abbreviations and vary the formats with lists, Q&As, etc. Think like Twitter. What can you say in 140 characters? Elevate the role of editing when writing for online.

 Tip #2. Get right to it. Skip the lengthy prose. Kill wordy jargon. Go for simplicity, which can be beautiful. William Strunk: “Vigorous writing is concise.”

 Tip #3. Punchy heads and teasers. First impressions are everything, especially online. Remember the purpose of heads and teasers (as well as leads): Pull ‘em in. Readers wonder if your content is worth their time and what they will get out of it. Address those issues. Use action words and active phrases. For great examples of punchy heads and teasers, look at popular media. My friend Steve Crescenzo always points to Cosmopolitan as being the standard for enticing heads. Who wouldn’t want to know 5 Ways to Make Your Lover Scream with Pleasure?

 Tip #4. Break up copy. Liberally use bullets, subheads, sidebars, Q&As and other copy-breakers. Reduce word count. Provide visual breaks wherever possible. Be on constant lookout for breakout opportunities.

 Tip #5. Link to other stuff. Link where more info enhances the message or helps the reader, but don’t link frivolously. Too many links can be annoying. Link to info on your own site first and open links in a new window so readers stay on your site. Use links to help readers take action, sign up, request more information or learn more.

 Tip #6. Keep it active. Write in the active voice. Help readers take action. Look for opportunities for interaction; this is the Web, after all. Readers are transient, so make their quick visit to your site worthwhile.

 Tip #7. Write well. The way to do this is by reading a lot and writing a lot. Your copy needs to be compelling, interesting and fun. Learn to tell great stories instead of imparting dry information. Use lots of quotes. Avoid jargon.

That list should get you started. Do you have other tips for making your online copy sticky?

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ContentWise podcast: WRITING—Writing with Purpose

Friday, January 8th, 2010

WRITING: Writing with Purpose

What are the three things about an audience your content can influence? And how can you make sure the purpose of your content isn’t lost in the storytelling? ContentWise editor Robert Holland shares a few tips to make sure you are writing with purpose. (3 min.)

 

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How do you get unstuck?

Thursday, January 7th, 2010

On his personal blog, Writing Boots, sister website editor David Murray complains about a university that advertised for a writer who can “crank out exciting ad copy, then turn around and ink an article for the alumni magazine.”

David’s objection to the characterization of professional writers is well taken.

Yet, on the other hand, we writers often find ourselves backed up against a deadline with few words committed to paper (or the screen) and even less inspiration to fix that problem. Sometimes we just get stuck and we can’t construct a compelling story, much less “crank out” the necessary copy.

This reminded me of a time when I was editor of a company employee magazine, facing a deadline and lacking the ability to make the words flow from my fingers. I’d write a lead, then rewrite it, delete it and try again. I just couldn’t get past the first paragraph, after which I was sure the words would begin to come more easily.

The vice president of corporate communications noticed I was having trouble and made a suggestion that was so simple and made so much sense that I was embarrassed by the narrowness of my focus.

“Why don’t you start in the middle of the story?” she asked. “Don’t worry about the lead right now. It will write itself once you get the rest of the story underway.”

Such an obvious solution, yet I had completely overlooked it.

What tricks do you have that get you past the roadblocks in your writing?

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ContentWise podcast: WRITING—Using Style Guides to Make Writing Easier

Tuesday, December 8th, 2009

WRITING: Using Style Guides to Make Writing Easier

ContentWise editor Robert Holland tells you how style guides can make your job as a writer and editor easier. (3 min.)

 

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